As many of you already know the number of users can raise the price of Microsoft Dynamics significantly. By lowering the number of people who use it you can cut down on many of the costs which have been driving up your daily operation. While this may not be a problem for everyone it is something that mid-sized or small businesses will want to look into in order to make sure they get the most out of their setting as well.
One way to cut down on these early is to calculate how many you really need early on and adjust that number as time goes along. You would be surprised at what a difference this makes and you need to do it now if you have not done it in the past. As such you should take some time right now to crunch the numbers and then come back to reading this if you think it would help.
Nonprofit accounting software is also another area where you need to cut down on user costs. Even a charity can end up spending too much if you have many people that are using multiple accounts. For smaller settings you would probably only need one to handle everything for the entire installation. Be sure to cut down or raise these up depending on how everything is going. Microsoft Dynamics can help you track how all of this is costing inside the program itself.
One secret that those in the industry do not like to let people know about is the fact that you can actually just use one user across multiple people if you have one account. Therefore you can allow whoever is on a terminal at the time to use it in order to alter files. The flipside of this is that if you let someone who is not a team player or who is not trustworthy in they can wreck everything in one go and really cause an overall disaster for you.
Microsoft Dynamics users can do many different things so you should probably only open it up to those trained in the setup. Someone who does not know what they are doing can actually cause damage to the core program that your IT staff will have to undo or you may need to have someone from a support company come in and fix it. It is usually not worth this risk in that case so keep this in mind when you are actually figuring out who is going to work on the whole thing.
At the same time you have to be careful not to overwork someone on your team. Even with the many options that are given for automation you can get a bit overwhelmed if you are having to overlook and process thousands of data points every day. Burning out a good employee is a sure way to hurt your overall stance in the industry when they go to a different company in order to get away from the work.