The first thing many people think of when using a CRM or other system is how much the license will cost. Microsoft Dynamics has a built-in license estimator for you. In this article we want to talk about the costs which your organization may incur when buying and how you need to calculate them.
Once crucial factor to keep in mind is that licenses for different brands of the program cost different amounts. At the same time the features you need on each can lead to additional Microsoft Dynamics costs. So figure out whether you need AX or CRM before anything else and what features you will need on each. A quick way to spend too much money on a project is to get the wrong software for it.
One thing you can do to save money is license an individual system and have multiple users on it. Unfortunately this can also lead to confusion among employees if you use Microsoft Dynamics this way. If you want to use the program in this way then you must be sure that your teams are well-trained and on the same page.
Multiplexing is not quite the same thing as devoting multiple licenses to one user. It saves you processor time and effort but you still must have the same amount of licenses as usual. Do not be mistaken and think that multiplexing will cut down on your licensing costs. It will not.
If your team is up to this then you can assign multiple roles to a user or system and save money that way. Of course you should be wary of stacking too many Microsoft Dynamics tasks on one purpose. It’s just a simple fact of life that the mind of a human being can only keep up with so much.
Third party users also do not require individual licenses. This has the added benefit of saving money on licensing but comes with a risk. A third party consultant is not as accountable to your company as an employee if something goes wrong. If you choose to go with this route then you will have to weigh the risks and rewards yourself. In many ways this system works similarly to a grant management system.
Once you have bought the system things get easier. Most copies of Microsoft Dynamics have a licensing calculator built-in. This allows you to put in how many team members will be on a project and a variety of other factors. The program then calculates how much it is going to cost you and gives you a number which saves time.
Be sure to ask the sales and support staff how much it will be and review contracts. They are bound to give you a set and fair price on it.
We hope that this article has helped you decide on how to handle your licensing procedures. Risk, reward and planning are all essential parts of putting together such a significant system as this. Make sure that your company members have everything they need to get the job done right.